It is a joyous day when an organization decides to adopt RPA. Say goodbye to repetitive, time-consuming processes, and hello to enhanced productivity and efficiency.
But there’s a catch! If an RPA bot is not implemented properly, it can take an ugly turn. Find below why having a checklist at your disposal is crucial.
Before we delve into the checklist, let’s look at 3 major pitfalls businesses may encounter – in case they implement RPA without a checklist.
The above pitfalls are more than enough to encourage the use of an RPA implementation checklist. Without further ado, let’s have a look at the checklist and you can craft your RPA implementation journey accordingly.
As mentioned previously, all processes are not automation friendly. This brings us to a juncture where it is necessary to have a document outlining details such as:
RPA rests on some core principles, and recognizing them will make it easier to pick out processes that can be automated. Business processes that fulfill all or a combination of the principles outlined below are a green signal for RPA.
To be automation friendly they must fulfil the conditions below:
Enterprises all have their own security measures. It is best to identify and outline them prior to customizing RPA bots. Doing so otherwise can open up security loopholes later in the implementation journey.
RPA bots can work with any data type that it has been engineered to. Here are the most common data types:
Once an organization has the answers to the above questions, it is time to jump to the next crucial bit – data handling. The types of data corresponding to each process that is chosen to be automated, must be listed.
These are the common processes organizations across industries can automate without a second thought. However, it is often inadvisable to implement RPA bots into every business operation that runs the organization. In 2021, the McKinsey Global Institute estimated that 30% of all office processes can be automated.
This goes on to show that although RPA implementation is definitely helpful in reducing the burden of carrying out repetitive rule-based tasks – it is not the answer to all process challenges plaguing an organization.[Case study]: Reimagine Education Administrative Operations With RPA
When RPA bots are fashioned, the business rules of the corresponding processes must be taken into consideration. There must be no room for ambiguity when it comes to business rules, and they must be standardized.
Find out how much implementing an RPA would cost you.[Case Study]: RPA Reduced Appointment Scheduling time by 85%
Implementing the RPA is one part of the story. The next is evolving it according to trends, and customer requirements, fine-tuning the process to make it more efficient – all this needs a team. And the team needs a framework.
There needs to be a process controller framework in place to manage the RPA implementation activities. The framework would be better off if it included possible hiccups the implementation journey may face.
Implementing RPA without an expected ROI is like putting together a puzzle without a reference picture. The whole point of implementing an RPA bot is to improve efficiency by reducing the resources spent on the process, thereby reducing costs.
Businesses must come up with an expected ROI projection to help them allocate their resources accordingly while implementing and managing the RPA bots.
Monthly Task Cost without automation will evolve every month as it will include the task growth percentage. Every month’s task cost will be the cumulative cost of the previous month’s task cost multiplied by the growth rate percentage.
In that case, the formula for Monthly Task Cost without Automation = Sum of all previous monthly task costs without automation*(1+Growth Rate Percentage)[Related Link]: Calculate your RPA Implementation Cost
Last but not least, the plan to implement RPA must be communicated to all teams within the organization, well in advance. Especially the ones who will be utilizing RPA bots and working alongside them. Lack of communication may deter employees and cause them to resist the change.
Employees may also be worried about being replaced by RPA bots. It is imperative to let them know how RPA bots would still need assistance, maintenance, and advancement for which human skills are necessary. It must be communicated that implementing RPA opens up opportunities for improvement and growth in the employee’s portfolio.[Related Links]: RPA to Transform Project Management
We all remember the famous image of Mr.Scrooge McDuck swimming in his bathtub of green dollar bills – that's what awaits businesses who embark on the RPA implementation journey. Implementing RPA brings in improved productivity and efficiency at a fraction of the cost – thereby helping businesses to innovate and scale rapidly.
Implementing RPA is a piece of cake once the checklist is followed. What’s better is outsourcing RPA implementation to an expert.
Here at Nalashaa, we have RPA experts who have implemented and supported RPA bots in various industries. All you have to do is write to us at firstname.lastname@example.org and sit back as we help you achieve your business goals.
Forever curious to know how things work, be it technology or assembling a taco. As an ardent aesthete, I'm always writing, reading, or scrolling. At other times, I'm thinking about writing, reading, or scrolling.